Late Change of Class Schedule

CALCENTRAL

You can submit a late drop, late add, late grading option change, or late variable unit change* by going to your CalCentral "My Dashboard" tab and selecting "Late Schedule Change Petition" in the Student Resources section. 

The CalCentral Late Schedule Change “eForm” will be automatically routed to the appropriate offices (Athletics, Berkeley International Office, instructors, etc.) for required signatures. See the FAQ at the bottom of this page for more information.

SPECIAL INSTRUCTIONS FOR THE FOLLOWING GROUPS:

The following students must submit their Late Change of Class Schedule request through an alternate method. Please see further instructions listed in the tabs below. Plan ahead to get necessary approvals and request access to required forms. 

1. Simultaneous degree students

2. Students registered with DSP that have used two late change requests previously

3. UCEAP Reciprocity students

CHECKING ON YOUR CALCENTRAL SUBMISSION

If your CalCentral Late Schedule Change Petition “eForm” isn't processed within 24 hours, it has likely been routed for permissions. Learn how to check on your CalCentral eform

*While you may request changes to units in variable-unit courses after the deadline on your CalCentral eform (ex: if a course is offered for 1-4 units, changing your units for the course from 2 to 3), these changes do not count toward the late change limit. Requests to change variable units are due by the same deadline as late change requests.

Policy

Late changes of class schedule during a UC Berkeley Summer Session do not count toward your limit. You will still be able to submit your two late change requests during Fall or Spring semesters. Similarly, if you have already used your two Fall/Spring Late Change of Class Schedule requests, though you can no longer submit the petition for Fall or Spring semesters, you may still submit a Summer Late Schedule Change Petition provided that the session has not ended.

CalCentral

You can submit a late drop, late add, late grading option change, or late variable unit change by going to your CalCentral "My Dashboard" tab and selecting "Summer Late Schedule Change Petition" in the Student Resources section.

If you cannot access the CalCentral Summer Late Schedule Change Petition “eForm”, please submit a Qualtrics online form(link is external)

The CalCentral Summer Late Change Petition “eForm” will be automatically routed to the appropriate offices (Athletics, instructors, etc.) for required signatures. Please plan ahead and allow enough time to get any approvals needed for your Summer Late Change Petition. Late submissions of the petition will not be considered, even if your petition is late due to delays in getting the required permissions.

*Summer drops vs. withdrawals

Withdrawing from a session

• If you wish to drop your only course in a UC Berkeley Summer Session (or all of your courses in a single session), you must submit a withdrawal request for that session. 

• You can withdraw from one session (ex: Summer Session A) without withdrawing from the entire summer. 

• To withdraw from the entire summer, you will need to submit a withdrawal request for each session in which you are enrolled. Submit a withdrawal request by going to your CalCentral’s “My Dashboard” tab and selecting “Add a Withdrawal Request” under “Student Resources”.

The deadline for withdrawal is the last day of the session you wish to withdraw from. 

Dropping a course within a session

If you have multiple courses in a single session (ex: Summer Session A) and you wish to drop some, but not all of the classes in that session, check the deadlines for drops on the Summer Sessions(link is external) website. If it is before the deadline, you can submit a drop through the CalCentral Enrollment block of your Academics tab. If it is after the deadline, then you should submit a Summer Late Change of Class Schedule petition (see the “How to Submit” above)

International Students

If Summer is your very FIRST or FINAL SEMESTER, consult with a Berkeley International Office advisor before making any schedule changes. If you have summer CPT work authorization, dropping the CPT units will result in cancellation of your CPT work authorization.

Fall/Spring

If you cannot access the CalCentral Late Schedule Change Petition “eForm”, you may submit a Qualtrics online form(link is external) by the late change deadline. Please read all the instructions on the Qualtrics form carefully. Incomplete or inaccurate submissions will not be processed.

Summer

If you cannot access the CalCentral Summer Late Schedule Change Petition “eForm”, please submit a Qualtrics online form(link is external).

For live support, you may contact the L&S Advising Virtual Front Desk during business hours (9am - 4pm), Monday-Friday. 

Please plan ahead: L&S Advising will not provide support outside of business hours.

If you are registered with the Disabled Students' Program (DSP) and you are requesting a late change related to the impact of your disability that occurred after the regular add/drop deadline, you might be eligible for a late change of class schedule that is separate from the regular policy. In other words, a DSP late change does not use up one of the two late changes granted to all L&S students. DSP late changes of class schedule can only cover:

• late drops and 

• late changes of grading options to P/NP 

To submit a DSP-related late drop or grading option change, complete the following steps: 

1. Contact your DSP Specialist to determine the options you may have to address your disability-related concern.

2. If it is determined that a DSP late change of class schedule is appropriate, your DSP Specialist will write you a verification letter that will include your name, SID, action requested, and the course department and number. This letter is required in order for your late change to be considered a DSP late change. 

3. Submit your request through the CalCentral Late Schedule Change eform*. Verification letters must be submitted along with your late drop or late grading option change request.

IF YOU HAVE ALREADY USED TWO LATE SCHEDULE CHANGES PREVIOUSLY

DSP students that have already used two late schedule changes may not be able to access the Cal Central Late Schedule Change eform.  Please request a Qualtrics online form(link is external), or visit the Virtual Front Desk during business hours if you need assistance. 

The late change of class schedule policy is for L&S students only. If you are a simultaneous degree student, your other college will also have to agree to late changes to your schedule.

See your other college and if they approve: 

• If you are a Simultaneous Degree student, you may submit your request(s) through the CalCentral Late Schedule Change petition “eForm”. Your late action request(s) will be routed to both colleges for final approval.

• If you cannot access the CalCentral eForm, you may submit a Qualtrics online form(link is external). You will be required to include an attachment confirming approval from the other College

International students

Submit the CalCentral Late Schedule Change petition "eForm". If you are requesting to drop below 12 units, your form will be automatically routed to the Berkeley International Office for required signatures.

UCEAP Reciprocity STUDENTS

UCEAP Reciprocity students will not be able to access the Late Schedule Change petition “eForm” in CalCentral.  To request late changes to your schedule, you may request a Qualtrics online form(link is external) or email Greg Cera, gregcera@berkeley.edu(link sends e-mail) or Mei-Chen Pan, panmichelle@berkeley.edu(link sends e-mail). 

If you are requesting to drop below 12 units, you will also need approval from Berkeley International Office. Make sure you consult with your home institution about your degree progress before you decide to late drop a course, or change a course's grading option to P/NP.

Petitions will not be accepted after the deadline. If you miss the deadline, alternative options to consider are repeating a course in a future semester, requesting an incomplete, or withdrawing if you are having challenges in all of your courses. Review Options if you are struggling in your courses and speak with an L&S College Adviser for further guidance.

L&S will automatically approve a reduced course load for you if your late drop puts you below 13 units. It is important that you check with other important offices if dropping below a full time load may impact your status with them, such as:

• Financial Aid

• Berkeley International Office

• Athletic Study Center

When you submit a late add or variable unit change request that results in going over 20.5 units, you will be required to provide an email attachment confirming your Major Advisor's approval to exceed the max units (20.5 units). If no attachment is included, your request will be denied.

If you are an undeclared student, you will not need to provide an email attachment.

Occasionally, students realize they are enrolled in courses they forgot were on their schedule or didn’t realize they were enrolled in. These cases do not receive exceptions to the deadlines or the Late Change of Class Schedule policy. Students are responsible for monitoring their schedules.

Note on Waitlists: After the add/drop deadline, departments are able to add students who are still on a waitlist into a course for up to two days. If you still hope to enroll in a course on your waitlist, keep the course on your waitlist at the add/drop deadline and monitor your enrollments. If you no longer wish to enroll in a course on your waitlist, drop the course from your waitlist before the add/drop deadline.

Certain late change requests require additional approvals from instructors or other campus offices. Please plan ahead and allow enough time to get any approvals needed for your Late Change of Class Schedule petition. Late submissions of the petition will not be considered, even if your petition is late due to delays in getting the required permissions.

If you are on academic notice, you are still eligible to submit a Late Change of Class Schedule petition for late adds, drops, or variable unit changes. However, you may not request to change a letter-graded course to Pass/No Pass during an academic notice semester. 

Students on a Continued on Notice status should check in with an L&S College Adviser before adjusting their approved schedule.

Declared Students

When you submit a late add or variable unit change request that results in going over 20.5 units, you will be required to provide an email attachment confirming your Major Advisor's approval to exceed the max units (20.5 units). If no attachment is included, your request will be denied.

UNDECLARED STUDENTS

You will not need to provide an email attachment. L&S Advising will determine whether you will be approved to exceed the 20.5 unit maximum for the term. 

Students often use the term "emergency drop" to describe using the Late Change of Class Schedule petition in order to drop a course. However, this term doesn't represent the policy well as no emergency is required in order to use a Late Change of Class Schedule and the Late Change of Class Schedule covers multiple late actions, not just drops.