Late Change of Class Schedule

Late Change of Class Schedule Policy & Procedure

The following applies to requests for enrollment changes (add, drop, or grading option change) after the deadline dates for the current semester (posted on our homepage).

Policy

Effective Fall 2021, College of Letters and Science students will be allowed a total of two late changes to their schedule.* Late changes include:

  • Late drop of Early Drop Deadline (EDD) courses after the second week deadline;

  • Late add or drop of courses after the fourth week deadline; and

  • Late change of grading option after the tenth week deadline.

Students may use both late changes in one semester or use one late change in two different semesters. Additional requests will not be considered.

This policy applies to Fall and Spring semesters only and does not include Summer late changes.

*Beginning Fall 2021, every student’s number of late changes reset. This means every student are permitted two late changes from Fall 2021 onward, regardless of the number of late changes taken before Fall 2021. 

Please consider your request carefully and meet with a L&S College Adviser if you have any questions. Research the impact of late action on your financial aid, progress toward degree, or academic standing, understanding that these things will not be checked during petition processing. 

Student Athletes, Simultaneous Degree Students, and International Students

If you are a student athlete, simultaneous degree student, and/or an international student, you may need additional signatures and may have some restrictions. See FAQ below for more information.

Conduct Violations

Students with a conduct violation related to a course may have limits on schedule changes. Please discuss this with the conduct office.

Deadline for Submission

Fall/Spring semesters: Last day of classes (Friday before RRR week) at 11:59pm PT

Summer Sessions: Last day of the session at 11:59pm PT

Deadlines for the current term are listed on our homepage.  

No exceptions to the deadline will be considered Students are expected to use alternate forms of submission if they run into technical difficulties (see "How to Submit Requests" drop downs) and cannot be given extra time to get permission from instructors or other offices. 

How to Submit Requests

Please read the criteria below for each format and select the appropriate submission format for your situation. Allow three weeks for processing and check your CalCentral for enrollment updates.

Submission Methods for Fall/Spring

Method 1 (preferred)

You can submit a late drop, late add, late grading option change, or late variable unit change* by going to your CalCentral's "My Dashboard" tab and selecting "Late Schedule Change Petition" in the Student Resources section. You can also find this link in your CalCentral's Enrollment tile in your "My Academics" tab. 

Note that late adds and late variable unit changes require instructor permission. 

The CalCentral eForm will be automatically routed to the appropriate offices (Disabled Students’ Program, Athletics, Berkeley International Office, Major Departments, and etc.) for required signatures.

Some attachments may be required depending on the type of late action you are requesting. See the FAQ at the bottom of this page for more information. 

METHOD 2

You can submit this Late Change of Class Schedule Online Form if you are unable to access Method 1. When using this online form, attachments may be required depending on the type of late action you are requesting.

PROCESSING TIMES

  • CalCentral: within 24 hours unless routed to another office (International Office or Athletics) for additional signatures
  • Late Change of Class Schedule Online Form or PDF: up to 3 weeks, depending on time in semester

*While you may request changes to units in variable-unit courses after the deadline on your CalCentral (ex: if a course is offered for 1-4 units, changing your units for the course from 2 to 3), these changes do not count toward the late change limit. Requests to change variable units are due by the same deadline as late change requests. 

Submission Methods for Summer

HOW TO SUBMIT

During summer sessions, a link to the Summer Sessions late changes petition can be found here. 

If you use a Summer Late Change of Class Schedule petition during a UC Berkeley Summer Session, this does not count toward your limit. You will still be able to submit your two late change requests during Fall or Spring semesters. Similarly, if you have already used your two Fall/Spring Late Change of Class Schedule requests, though you can no longer submit the petition for Fall or Spring semesters, you may still submit a Summer Late Change of Class Schedule.  

Summer drops vs. withdrawals

It may be confusing whether to submit a drop or a session withdrawal. See the FAQ below to make sure you are using the right process. 

Technical Difficulties

Technical difficulties: Late drops and grading option changes

If you are experiencing technical difficulties with CalCentral, you can use the Late Change of Class Schedule Online Form

Technical Difficulties: Late Change of Class Schedule Online Form

If you are having technical difficulties with the Late Change of Class Schedule Online Form, you can use our Late Change of Class Schedule PDF instead. Email the form to lspetitions@berkeley.edu by the deadline. 

DSP Students

If you are registered with the Disabled Students' Program (DSP) and you are requesting a late change related to the impact of your disability that occurred after the regular add/drop deadline, you might be eligible for a late change of class schedule that is separate from the regular policy. In other words, a DSP late change does not use up one of the two late changes granted to all L&S students. DSP late changes of class schedule can only cover late drops and changes of grading options to P/NP. 

To submit a DSP-related late drop or grading option change, complete the following steps: 

  1. Contact your DSP Specialist to determine the options you may have to address your disability-related concern.
  2. If it is determined that a DSP late change of class schedule is appropriate, your DSP Specialist will write you a verification letter that will include your name, SID, action requested, and the course department and number. This letter is required in order for your late change to be considered a DSP late change. 
  3. Submit your request (see "Submission Methods" above). Verification letters must be submitted along with your late drop or late grading option change request (letters can be submitted along with Calcentral requests). 

Simultaneous Degree Students

The late change of class schedule policy, as stated on this page, is for L&S students only. If you are a simultaneous degree student, your other college will also have to agree to late changes to your schedule.

See your other college and if they approve: 

  • If you are a Simultaneous Degree student with L&S and College of Engineering, you may submit your request(s) through CalCentral. Your late action request(s) will be routed to both L&S and College of Engineering for final approval.
  • If you are a Simultaneous Degree student with L&S and any other UC Berkeley collegeyou may submit your request(s) through the Late Change of Class Schedule Online Form instead of submitting a request through CalCentral. 

International or UCEAP Reciprocity Students

International Students

If you are requesting to drop below 12 units, you are required to submit your Late Change of Class Schedule request using CalCentral  (see Method 1 under “Submission Methods” above). Your request will automatically routed to the Berkeley International Office for required signatures. You may use either method if your late drop will NOT result in dropping below 12 units or for other late change requests (late adds, late grading option changes).

UCEAP Reciprocity students

If you are a UCEAP Reciprocity student, you are required to submit your Late Change of Class Schedule request using Method 2 under “Submission Methods” above.

UCEAP RECIPROCITY STUDENTS dropping below 12 units

If you are a UCEAP Reciprocity student intending to drop below 12 units, Method 1 and Method 2 will not apply to you. Instead, you need to submit a Late Change of Class Schedule PDF. You will need to attach an email approval from an advisor (Greg Cera, gregcera@berkeley.edu or Ziva Armstrong, zshachar@berkeley.edu). The email should include your name, SID, action requested, and the course department and number. Additionally, the Late Change of Class Schedule PDF should include a signature from the Berkeley International Office to confirm that your Reduced Course Load request has been reviewed and approved. Email the completed Late Change of Class Schedule PDF and the email approval from Greg Cera or Ziva Armstrong to lspetitions@berkeley.edu by the deadline. 

Fees: See the Office of the Registrar's Enrollment page to learn about fees for adds and drops for Fall or Spring semesters. See the Summer Sessions Fees page to learn about fees related to Summer Sessions.

Late Change of Class Schedule FAQ & Tips

What are my options if I miss the deadline?

Petitions will not be accepted after the deadline. If you miss the deadline, alternative options to consider are repeating a course in a future semester, requesting an incomplete, or withdrawing if you are having challenges in all of your courses. Review Options if you are struggling in your courses and speak with an L&S College Adviser for further guidance.

What happens if my late drop puts me below 13 units? 

L&S will automatically approve a reduced course load for you if your late drop puts you below 13 units. It is important that you check with other important offices if dropping below a full time load may impact your status with them, such as:

  • Financial Aid
  • Berkeley International Office
  • Athletic Study Center

Depending on when you submit your late drop, it is possible the system won't catch the reduced course load approval. If this happens and you get an Unapproved Short Study List hold, contact asklns@berkeley.edu for further support. We can review your late drop history and adjust your reduced course load approvals manually. 

Monitoring schedule and waitlists

Occasionally, students realize they are enrolled in courses they forgot were on their schedule or didn’t realize they were enrolled in. These cases do not receive exceptions to the deadlines or the Late Change of Class Schedule policy. Students are responsible for monitoring their schedules.

Note on Waitlists: After the add/drop deadline, departments are able to add students who are still on a waitlist into a course for up to two days. If you still hope to enroll in a course on your waitlist, keep the course on your waitlist at the add/drop deadline and monitor your enrollments. If you no longer wish to enroll in a course on your waitlist, drop the course from your waitlist before the add/drop deadline. 

How to get signatures/permission for late changes

Certain late change requests require additional approvals from instructors or other offices aside from L&S in order to be approved. Plan ahead and allow enough time to get any approvals needed for your Late Change of Class Schedule petition. Late submissions of the petition will not be considered, even if your petition is late due to delays in getting the required signatures or permissions.

Additional approval needed

How to get

Late adds or variable unit changes: instructor permission required

CalCentral will route your request to your instructor. Discuss your late add or variable unit change with your instructor before submtiting to ensure they will approve your request. 
Student athletes: faculty athletic representative approval required CalCentral will route your request to your the Athletics Office. Discuss your late change with your athletics adviser before submtiting to ensure they will approve your request. 
International students dropping below 12 units: International Office approval required CalCentral will route your request to your the International Office. Discuss dropping below 12 units with the International Office before submitting your request to determine if your request is possible and what additional paperwork will be required for your visa. See "International or UCEAP Reciprocity Students" under "How to Submit Requests" above. 
DSP Students: DSP approval needed for change to count as DSP change See "DSP Students" under "How to Submit Requests" above. 
Simultaneous Degree students: college adviser of other college See "Simultaneous Degree Students" under "How to Submit Requests" above. 
UCEAP Reciprocity students: extra permissions required See "International or UCEAP Reciprocity Students" under "How to Submit Requests" above. 

Summer Sessions Drops vs. Session Withdrawal

If you wish to drop your only course in a UC Berkeley Summer Session (or all of your courses in a single session), you should submit a withdrawal from that Session through your CalCentral. You can withdraw from one session (ex: Summer Session A) without withdrawing from the entire summer. To withdraw from the entire summer, you will need to submit a withdrawal for each session in which you are enrolled. Submit a Withdrawal Request by going to your CalCentral’s “My Dashboard” tab and selecting “Add a Withdrawal Request” under “Student Resources”.

If you have multiple courses in a particular session (ex: Summer Session A) and you wish to drop some but not all of the classes in that session, check the deadlines for drops on the Summer Sessions website. If it is before the deadline, you can submit a drop through CalCentral the Enrollment block of your Academics tab. If it after the deadline, then you should submit a Summer Late Change of Class Schedule, which can be found on our Forms and Petitions webpage during summers.

Example: Amir is enrolled in three courses in Summer Sessions A and one course in Summer Sessions B. Amir decides he wants to only take two courses in Session A and to take nothing in Session B. It is after the drop deadline in Session A but before the last day of the session. Amir will submit a Summer Late Change of Class Schedule to drop one of his three Summer Sessions A courses and submit a withdrawal for Summer Sessions B to drop his only class in that session.

The deadline for withdrawal is also the last day of the session you wish to withdraw from. 

Late Change of Class Schedule during an Academic Probation semester

If you are on academic probation, you are still eligible to submit a Late Change of Class Schedule petition for late adds, drops, or variable unit changes. However, you may not request to change a letter-graded course to Pass/No Pass during an academic probation semester. 

Students on a Continued on Probation status should check in with an L&S College Adviser before adjusting their approved schedule. 

DSP Accommodations

If you are registered with the Disabled Students' Program (DSP) and you are requesting a late change related to the impact of your disability that occurred after the regular add/drop deadline, you might be eligible for a late change of class schedule that is separate from the regular policy. In other words, a DSP late change does not use up one of the two late changes granted to all L&S students. 

DSP late changes of class schedule can only cover: 

  • Late drops 

  • Changes of grading options to P/NP

Any other late actions can only be made through using a Late Change of Class Schedule petition according to the regular policies. 

To submit a DSP-related late drop or grading option change, see the instructions in the "How to Submit" section above. 

Is this the same as an "emergency drop"?

Students often use the term "emergency drop" to describe using the Late Change of Class Schedule in order to drop a course. However, this term doesn't represent the policy well as no emergency is required in order to use a Late Change of Class Schedule and the Late Change of Class Schedule covers multiple late actions, not just drops.